Office moving in Budapest
Professional office moving
Herkules-Trans has moved offices in Budapest since 1999: office buildings, a few workstations, archives and warehouses, after hours and at weekends too, so your business keeps running. We also handle furniture assembly, packing and order-preserving file boxing, with an hourly or fixed-price quote of your choice. Among others, we moved the 200-person office of Supercharge. If your company is moving to a site in the countryside, or from the countryside to Budapest, we handle that too; details on the countryside moving page.
We handle full or partial moves of office buildings, offices, archives, institutions and warehouses. We provide moving boxes free of charge, against a deposit.
Request an on-site survey, a service that is free and without obligation!
Reliability
We transport with full liability insurance.
Free survey
In person in Budapest and its immediate surroundings, by video call elsewhere.
Punctuality
Morning jobs start at a fixed time that we keep; during the day we confirm by phone before arrival.
We complete the office move by the agreed deadline
We always strive to move every workstation to the new location as efficiently as possible; our primary goal is to disrupt the work of the office staff and their clients as little as possible.
Our movers will easily take the burden off your shoulders, whether it is transporting a single desk or furnishing or relocating an entire office building.
What services can you request for an office move?
If you are looking for a partner for a dynamic and professional office move, you can count on the following services from us:
We also carry out minor carpentry work and furniture modifications; minor fitting, adjustment and installation of furniture in the new office building; moves within a building, furniture moving and rearranging; document destruction and junk removal.
Request a free quote, with a preliminary on-site survey, no obligation.
How does an office move work?
- Free on-site survey: we assess the furniture, the office equipment and the amount of files, then give a written quote.
- Scheduling: we can schedule the move after working hours or at the weekend, so that the company’s operation stops for as little time as possible.
- Boxing: we provide boxes against a deposit; on request we also do alphabetical file boxing, labelling and packing of office equipment.
- Assembly and transport: we disassemble office furniture and shelving systems, transport them with protective packing, then reassemble and arrange them at the new location.
- Handover: we collect the boxes after unpacking.
How much does an office move cost?
For office moves you can choose between hourly and fixed-price billing. For a smaller office the 20 m³ truck with 3 movers (HUF 24,000 base fee + HUF 24,000/hour) is suitable, for a large office the 40 m³ truck with 6 movers (HUF 52,000 + HUF 52,000/hour); for large moves we adjust the number of movers and vehicles to the job and give an individual quote. Details on the moving prices page.
All prices shown are net amounts and do not include VAT at the applicable rate.
How long does an office move take?
The transport itself is usually done over a weekend or one or two evenings after working hours, so that the office is up and running on Monday morning. What takes time is the preparation: the survey, delivering the boxes and getting the files ready.
For an office of 10–20 people it is worth booking 3–4 weeks in advance, for a larger office building or institution 6–8 weeks. These are guideline lead times; a move at shorter notice is also possible. Demand is highest at the end of the month and at weekends, so these days fill up first.
How do we move office equipment and computers?
We pack monitors, computers, printers and phones in bubble wrap and boxes, labelled by workstation, so that nobody has to search for which machine goes where in the new office. Large-capacity floor-standing printers and plotters are not included in the base fee; we give an individual price for these based on their weight and the loading conditions.
What you should do before the move: back up your data, switch off the machines and photograph or label the cables. Setting up specialist systems, the network and servers again is the job of the company's own IT staff or IT provider; it is worth bringing them in on the same day we deliver.
What happens to the files and the archive?
Files are the most delicate part, because their order has to be preserved at the new location. We offer alphabetical file boxing, labelling and shelving in order, so the folders go back on the shelves in the same order they came off them. Dismantling and reassembling Salgó shelving systems is also part of the service.
We have a separate page for moving larger, stand-alone archives: archive moving. If furniture, scrap or old office equipment is left over after the move, we take it away in the same trip, see junk removal prices.
How many movers and how big a truck does an office need?
A small office with a few workstations needs a 20 m³ truck and 3 people. For an office of 10–20 people we recommend a 40 m³ truck and 4 people, and for a large office or office building a 40 m³ truck with 6 people (HUF 52,000 base fee + HUF 52,000/hour). For larger jobs we work with several trucks and an individual quote.
A fixed price is more convenient if the company needs a predictable amount for its budget; hourly billing if the volume may still change. We give both in writing after the free on-site survey. Details: moving prices.
What can a company do before the move to speed it up?
- Appoint a person in charge at both addresses who knows where each piece of furniture and each box goes.
- Provide a floor plan or room numbering for the new office, and we will label the boxes accordingly.
- Sort things out in advance: don't have us move files due for disposal or furniture no longer in use, because every box moved costs working time.
- Arrange the lift and parking with the building manager. In restricted downtown zones we can also obtain the vehicle access permit.
- Tell us about heavy items: for a safe, vault, industrial fridge or large copier we plan different equipment and more people, see safe transport.
The full timeline, from the survey to the first working day, is in the office move checklist article, broken down into 8 weeks.
Request a free quote, with a preliminary on-site survey, no obligation.
Frequently asked questions about office moving
How much does an office move cost?
The price depends on the volume, the loading conditions and other needs (assembly, packing, boxing). You can choose hourly or fixed-price billing; for a large office we offer a 40 m³ truck with 6 movers (HUF 52,000 + VAT base fee + HUF 52,000/hour + VAT) or an individual quote – details on the moving prices page.
Do you also do office moves after working hours or at weekends?
Yes, on request we also work after hours to keep disruption to a minimum.
Do you provide the boxes?
Yes, we provide the boxes against a deposit.
Do you also do file boxing and labelling?
Yes, we also do alphabetical file boxing, labelling and arranging on shelves in order.
Do you disassemble and reassemble office furniture?
Yes, the disassembly and reassembly of office furniture and steel shelving systems is also part of our service.
How far in advance should an office move be booked?
For an office of 10–20 people 3–4 weeks, for a larger office building or institution 6–8 weeks in advance. The end of the month and weekends fill up first. These are guideline lead times; a move at shorter notice is also possible.
Do you set up the computers and network again?
We pack, transport and unpack the computers and office equipment, labelled by workstation. Setting up specialist systems, the network and servers again is the job of the company's own IT staff or IT provider.
What happens if a piece of furniture or office equipment is damaged during the office move?
We work with full liability insurance. If damage occurs during transport, in the case of major damage we record it in a report on site. The crew leader investigates on site, and if it is clear that we caused the damage, in the case of minor damage we aim to settle it on the spot. You don't have to argue with the movers or correspond afterwards.
Do you obtain the access permit for a city-centre office building?
Yes. In restricted city-centre zones we can also obtain the vehicle access permit. We recommend agreeing on the lift and parking with the building management in advance.
Do you also remove surplus furniture and old office equipment?
Yes. If surplus furniture, waste or old office equipment is left over during the move, we take it away in the same trip.
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Details: junk removal prices
Do you also move large printers, plotters and safes?
Yes, but these are not included in the base fee. For large floor-standing printers and plotters we give a custom price based on their weight and the loading conditions. For a safe, vault, industrial fridge or large copier we plan different equipment and more people, so please mention them when you request a quote.
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Details: safe transport
Why choose Herkules-Trans for your office move?
We have been moving offices in Budapest since 1999 with a permanent crew who have worked with us for many years, and more than 70% of our clients are returning customers. We also work after hours and at weekends so that your business does not stop; you can choose an hourly or a fixed-price quote, we also handle sequence-keeping file boxing and furniture assembly, and we work with full liability insurance. One of our largest jobs was moving Supercharge's 200-person office.
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Office relocation in Budapest: request a free quote
Office, document storage and institution relocations, assembly and packaging if required. Request a free on-site survey and quote.